Staff access
New table booking
There are bookings later today which have not yet been acknowledged by the bar team. Enter a staff PIN to review them.
Band payment acknowledgement
The £180 live-entertainment payment form is ready for the recipient and paying staff member to sign.
Enter staff PIN
What do you need to record?
Complete records while the details are fresh.
Choose a briefing date
Today at a glance
Internal notices, fixtures, events, closures and confirmed bookings in time order.
All future table bookings
Confirmed bookings from today onwards.
Live business information
Fetch the latest stock figures or today’s till totals from Odoo.
Live entertainment payment acknowledgements
Signed records for cash payments made to bands and other entertainment providers.
Daily SMS recipients
Choose separately who receives the pre-count cash expectation and the automated till and margin report through the ClickSend Email-to-SMS gateway.
Automated fetch and message audit
The latest five results are visible. Scroll within the table to review earlier runs.
Change staff PINs
Use the secure keypad process to verify the current enhanced PIN and enter the replacement twice.
CCTV SMS alerts
Controls Email-to-SMS alerts from l01-cctv@praeclara.company. Only disable alerts when authorised activity is expected after 02:00.
Choose a date
Today at a glance
Internal notices, fixtures, events, closures and confirmed table bookings in time order.
Business performance
Loading the latest trading figures…
POS trading-check coverage
Green dates have a completed saved result; red dates still need to be fetched. This section follows the Month selected at the top of the Performance page.
Draught movement visualisation
Select a completed date to compare draught movement with its bought keg unit.
Product movements for selected day
Select a green date above to see sold and refunded quantities grouped into comparable product units.
Choose a completed date from the calendar.
Regular-customer discounts
Paid orders with a customer discount are shown separately from zero-value stock movements.
Unexpected stock movements
Band payments and complimentary drinks
Combines the detected £180 till payment with the normal retail value of drinks recorded against either band-tracking customer.
Cash tracker
Trading cash accumulates until it is banked, spent or a reconciled loss is recorded. Weekend band payments are kept separate from revenue and deducted once from cash held.
Recent cash purchases
Recorded cash losses
Internal notices
Private operational information shown in the daily briefing only. These notices are never published to customers.
Table bookings
Function room bookings
Future bookings for the upstairs function room.
Closures
Upcoming events
Cancel an individual weekly quiz or music occurrence without changing the regular schedule.
Staff login audit
The ten most recent entries are visible at once. Scroll within the table to review earlier entries.
GitHub source sync
Prepare a clean recovery snapshot of the application and SQL structure, then commit and push it to the private GitHub repository. Live data and secrets are excluded.
Technical result
Refusals and incident reports
Refusals are maintained as a concise register. More serious incidents retain a full individual record and PDF.
Refusals register
Reportable incidents
Submitted reports are retained as permanent records and cannot be deleted.
Daily cleaning register
Permanent records of completed cleaning, hazards found and actions taken.
Pub profile
A visit-ready record of the premises licence, responsible people, insurance, safety inspection and required signage.
Door and cupboard keypad codes
Codes are concealed until deliberately revealed.
Signage register
Maintain required and voluntary signage by its physical location.
Menus and promotional materials
Store current and future menus, posters and other print-ready promotional artwork.
Stripe Terminal splash screens
Maintain terminal artwork and the weekly day/time schedule. The new scheduler is installed switched off.
Stripe transaction audit
Successful image changes and failures are retained here.
Beer line performance
Compare Brulines monitored dispense with Odoo sales and stock movements.
Stock control
The latest saved position across every inventory report.
Ullage register
Track faulty kegs from discovery and supplier ticket through collection and final credit or replacement.
Resolved and archived ullage cases
Recommended replenishment
A fixed recommendation generated every Sunday at 18:00 from the captured stock position and recent Odoo stock movements.
Previous acknowledged recommendations
Pub tie
Maintain the landlord’s details, building account references, service links and the tie status for each part of the trade.
POS operators
Control who can use the tills and which additional POS functions each staff member may access.
POS customers
Maintain the customer list used to tag till orders and control eligibility for the regular-customer discount.
Viva card terminals
Assign each Viva terminal to its physical till. API credentials remain protected in the server environment.
Cashback
Set the maximum cash handed out and the conservative card-cost formula used to calculate the displayed service fee.
POS configuration
Maintain till categories, bought-stock categories, refund reasons and cash quick-tender buttons without changing application code.
Staff training
Monitor induction and development training deadlines for every member of staff.
Staff compliance
E-learning catalogue
Induction modules default to seven days after starting; the development syllabus defaults to six months. Both deadlines can be edited.
Training reminder email
The application automatically adds overdue modules first, followed by all remaining required modules and their deadlines.
Staffing
Securely collect and review information supplied by newly hired employees.
Scheduling employees
Manage contract type, weekly planning target and annualised-hours settings.
Staff scheduling
Plan bar shifts in the same weekly cadence as payroll. Sage HR remains the record of hours actually worked.
Switch views at any time—the same shifts appear in both.
System and service health
Live status of the application, server resources and scheduled background processes.
Enter the current enhanced-access PIN.